Celerant Command Retail: Financial Software

Celerant’s complete point of sale and back office software provides several layers of financial functionality. In its Accounts Payable (AP) module, you can find components for AP management and check-writing. In addition to these modules, there are various integrations provided to external financial and accounting systems.

Accounts Payable

Celerant Command Retail provides full functionality for generating and printing check runs, to pay both merchandise and expense payables.

The system allows the user to specify the vendors/factors to exclude from a check run, as well as which individual payables to pay and/or exclude. The check-writing is designed to print on most standard checks for laser and ink-jet printers. In addition, to printing checks to remit for payables, Celerant Command Retail’s check-writing includes functionality for printing customer reimbursement checks.

While Celerant’s complete POS and back office software provides a fully functional AP system, some retail companies may prefer to perform some of or all of their AP functionality in their existing financial system. Celerant Command Retail assists with this as well. It provides a choice of payable exports so you are able to import payable data, extracted from Celerant Command Retail, into the financial system. This allows you to continue using your existing AP system to process and pay bills, but also saves hours of extra data-entry time. The Accounts Payable module provides the ability to fully manage both merchandise and expense payables.

Merchandise Payables

Celerant Command Retail provides the option of utilizing three-way invoice matching for merchandise payables.

With three-way matching, the user enters several values from the actual invoice that is received from the vendor or factor. Celerant Command Retail compares the invoice with outstanding system-generated merchandise payables for that vendor and PO and recommends the match. A matched invoice/payable is then flagged as ready for payment.

In some instances, a vendor or factor may provide a single invoice that spans several shipments. Celerant Command Retail provides the ability to combine system-generated payables, into one, so they can properly link to the appropriate invoice.

Expense Payables

With Celerant Command Retail’s management of expense payables, users can define categorical splits for each payable. This allows the user to classify the breakdown of dispersal; for example, if a single payable partially contains lodging fees and travel fees, each of which applies to a different category and GL account, the payable may be properly allocated.

Recurring Payables

In addition, Celerant Command Retail provides a recurring function for regularly received expense payables such as rent bills. To generate a recurring payable, the user simply has to enter the initial expense payable, which serves as the template, and specify its frequency. With the click of a button, the POS and back office system will instantly generate a new payable that is an exact copy of the template payable (with the exception of the dates) for each new period.

This can save a retailer a great deal of trouble by avoiding manual data entry.

Each purchase order receiving that is performed in Celerant Command Retail generates an associated payable in the AP module. These automatically-generated payables include the vendor discounts specified on the purchase order. The user can also apply freight charges to this payable.

General Ledger

Independent of a company’s AP methodologies, Celerant Command Retail provides valuable General Ledger exports. These allow the user to import data that affects financials, throughout the point of sale system, into the financial system’s general ledger.

Some of the data that can be provided for the general ledger are cash and sales transactions, inventory transactions and AP transactions. Celerant Command Retail’s general ledger exports are designed to be imported into Intuit’s QuickBooks, Microsoft’s Dynamics GP (formerly Great Plains) and Sage Software’s MAS products. However, these exports are flexible enough that Celerant Command Retail POS and back office users have used them with numerous other general ledger packages.